How to organize your inbox with Microsoft Office 365  

  • Rules in Outlook help you organize email messages and receive updates when items are changed to begin, right click on an existing message in your inbox.  
  • Select rules, create rules.  
  • There are several options for setting rules.  
  • Let us create one, moving all email with the subject line, meeting minutes to a specific folder.  
  • Check the box for subject, contain and enter or change the next if needed be. 
  • Check move item to folder and choose a folder or create new one. 
  • Confirm and OK again to close the dialog box when you are done, click OK to create the rule.  
  • You can use the rule straight away by checking this box.  
  • Then select OK.  
  • The message now appears in your newly created folder.  
  • Outlook provides a range of templates you can use.  
  • Fine tune rules, select file, manage rules and alerts new rules. For this example, let’s select flag messages from someone for follow up  
  • Rule description highlighted in blue. 
  • And be edited. Choose the flag option.  
  • Here only specific words from specific person will be flagged. 
  • You can add exceptions to the rules, such as when your name appears in the CC box, you can name your rules for reference. Note, certain rules will only run when Outlook is on.